Subject: 9832/Code/2-168.1/PersonalLeaveTransferProgram Date: Mon, 27 Feb 1989 12:20:00 -0500 ORDINANCE NO. 9832 AN ORDINANCE TO AMEND CHATTANOOGA CITY CODE, PART II, BY ADDING A NEW SECTION 2-168.1, TO ESTABLISH A PERSONAL LEAVE TRANSFER PROGRAM. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CHATTANOOGA, TENNESSEE: SECTION 1. That Chattanooga City Code, Part II, be and is hereby amended by adding thereto a new Section 2-168.1 as follows: Sec. 2-168.1. Personal Leave Transfer Program. There is hereby created and established a personal leave transfer program to permit the transfer of personal leave from one or more employees to another employee subject to the following conditions: A. The employee receiving the transfer of personal leave shall have suffered a "personal emergency", which is defined as a medical or family emergency or other hardship that is likely to require an employee's absence from duty for a prolonged period of time and to result in a substantial loss of income to the employee because of the unavailability of personal leave. The employee desiring to receive the benefits of the transfer of personal leave or someone acting on the behalf of an incapacitated employee shall apply to the Administrator of the employee's department to participate in the leave transfer program. The Administrator shall determine whether or not the employee meets all of the conditions set forth in this section and either approve or disapprove the employee's participation in the program. 0C B. The "personal emergency" as to the employee shall not be caused by an on-the-job injury or a job related disease or condition. C. The length of the "personal emergency" for purposes of continued participation in the program shall not exceed six calendar months; D. Prior to being eligible to receive a transfer of personal leave from other employees, the employee shall be required to exhaust all personal leave days and to have gone five (5) work days without pay. E. The employee donating personal leave except for members of the receiving employee's immediate family, must be of an equal or higher pay grade than the employee receiving the transfer of personal leave days. If the member of the immediate family donating leave is of lower pay grade, then the contribution of leave shall be pro rata reduced to account for difference in pay. F. Employees who donate personal leave, other than members of the immediate family, must have accumulated more than 30 days of personal leave to be eligible to transfer leave. G. The donor employee shall authorize the donation of personal leave to the donee employee upon forms provided by the Personnel Director, and except for members of the immediate family may authorize the transfer of a minimum of one and a maximum of two days per donation. The donor employee's leave record will be adjusted to deduct the personal leave donated upon receipt of the request by the Personnel Director, and shall not be refunded. The personal leave days donated by all employees shall be available for the use of the employee suffering the "personal emergency"; however, the amount of leave taken may not exceed the length of the emergency. The Personnel Director shall establish conversion formulas to adjust for relative differences caused by the transfer of leave days to or from firefighters, police officers, or other employees whose leave days are not equivalent to the standard eight-hour leave day or for differences in wages where a member of the immediate family is in a lower paygrade. H. An employee shall not be eligible to receive more than six (6) months of transfer of personal leave from other employees within a five year term; subject to an exception granted in the discretion of the Mayor for the good of the City. I. This policy shall apply only to employees of the City of Chattanooga; however, managers of independent agencies or joint agencies whose payroll is administered by the City may establish a similar program for their employees subject to any federal or state regulations to the contrary. SECTION 2. That this ordinance shall be effective two (2) weeks from and after its passage as provided by law. PASSED on Third and Final Reading January 26, 1993. s/s_________________________________ CHAIRPERSON APPROVED:______ DISAPPROVED: _______ DATE:________________ _______, 1993. s/s_________________________________ MAM:cjc MAYOR